Jobs and opportunities

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Freelance Registrar

The Box is looking for an experienced freelance registrar to support our Collections and Exhibitions teams with loans management. Our ideal candidate will be experienced at delivering registrar duties and be skilled at working collaboratively within an organisation as well as part of a wider team that includes local and national partners and collections, artists and commercial gallery representatives.

The main purpose of the role will be to support The Box’s Collections and Exhibitions Teams on the delivery of major programming across eight exhibition spaces. To manage and maintain the loans in policies and procedures including insurance/GIS, transport, location and movement control and all paper and digital records, ensuring that policies and procedures are implemented.

This will include:
• Managing loans in as part of the Box’s ambitious temporary exhibitions for our 2026 programmes; writing, submitting and managing loan requests and agreements.
• Ensuring insurances and/or indemnities are in place, in accordance with the lender/s loan conditions.
• Organising and planning transport of loans to and from The Box with professional art transportation companies, making sure that the necessary paperwork and insurance is in place and liaising with lenders to confirm arrangements.
• Liaising with lenders, both institutional and private; maintaining confidentiality; ensuring clear lines of communication with The Box’s exhibition lead curator and Exhibitions Officer.
• Obtaining valuations from lenders for insurance purposes and updating The Box’s insurance documents accordingly, arranging insurance cover through GIS or The Box’s commercial insurance providers in accordance with the requirements of the lender.

Required Experience
• Demonstrable experience of working in a museum, gallery or archives environment in loans management evidenced by at least 2 years' experience at Assistant Registrar level or equivalent.
• Good understanding of Government Indemnity Scheme, collections insurance and art transportation at a national level.
• Registration with a professional body such as Museums Association or UK Registrar’s Group or equivalent.

Deliverables
To play a significant role in loans management, namely artwork loans into and out of The Box from institutional and private lenders for exhibitions in spring 2026 including a major Beryl Cook exhibition and the Journeys with Mai exhibition in partnership with the National Portrait Gallery. You will also be responsible for organising the return of all loans relating to the British Council’s UK Poland Season exhibitions Remember Respond Resist.

The lenders you will be working with include both institutional and private, notably the National Portrait Gallery, Tate, Wellcome Collection and British Library, as well as artists and their estates. Working closely with the lead curators, Exhibitions Officer and wider Collections and Exhibitions Teams, you would be responsible for the management of approximately 150 loans over the course of this contract. Full details of the deliverables will be discussed and agreed prior to commencement.

You must have public liability and professional indemnity insurance and comply with the supplier terms and conditions detailed here.

Length of services / contract
4 months (from November 2025).

Working hours
12 days a month.

Rate
£300 a day plus expenses to cover required travel to The Box.

To apply
Please submit an expression of interest along with your CV (no longer than 2 pages) and names and contact details of at least two referees by 29 October 2025 to [email protected].

We anticipate that interviews will take place online on Friday 31 October. The selected candidate would ideally be available to start by mid-November.